Proof boosts efficiency and data accuracy with Tabs

Proof.io, an all-in-one sustainability platform for small and medium-sized businesses, faced significant challenges with manual revenue reconciliation processes that hindered both operational efficiency and growth. By partnering with Tabs Proof.io was able to automate key aspects of their financial workflows. This case study explores Proof.io’s journey from manual processes to a fully automated solution with Tabs, highlighting the improvements in data accuracy, process efficiency, and the collaborative approach that has fostered long-term success.

Key Takeaways

• Automation of Reconciliation: Tabs eliminated manual reconciliation errors, streamlining invoicing and billing processes, which resulted in greater efficiency and accuracy.
• Seamless Integration: Tabs’ platform integrated seamlessly with Proof.io’s existing tech stack, breaking down data silos and enabling smoother financial operations.
• Outstanding Customer Support: Proof.io praised Tabs’ exceptional customer support, describing it as an extension of their own internal team, with rapid, responsive assistance.
• Future Automation Plans: Proof.io is excited about the upcoming deployment of Tabs’ revenue deferral module, which promises to further automate their financial operations with minimal internal effort.
• Long-Term Partnership: Tabs’ ability to adapt quickly to Proof.io’s needs and incorporate real-time feedback has fostered a strong, collaborative relationship focused on continuous innovation and process improvement.

About Proof.io

Proof.io is an all-in-one comprehensive sustainability platform dedicated to empowering small and medium-sized businesses (SMBs) with the insights and tools they need to measure and manage their environmental, social, and governance (ESG) impact. Proof.io delivers data-driven strategy, tracking, analysis, and reporting, helping companies align their operations with best-in-class sustainability practices. Their goal is to support businesses in achieving their ESG goals, improve market competitiveness, and ultimately contribute to a more sustainable future.

Proof.io’s platform offers a fully integrated approach to ESG data collection and analysis, enabling companies to eliminate the need for multiple tools and manual processes. With real-time insights at their disposal, clients can make quicker, more impactful decisions. The platform’s powerful analytics offer actionable recommendations that help organizations meet investor, regulatory, and operational demands related to sustainability.

Life Before Tabs: Fragmented Systems & Manual Workflows Created Reporting Bottlenecks

Before implementing Tabs, Proof.io faced several challenges related to their revenue processes. Their existing tech stack required manual workflows for data movement between tools, making the reconciliation process for revenue data tedious and error-prone. For instance, revenue data had to be manually aggregated into an FP&A (Financial Planning and Analysis) model, which was downstream from all the other tools in their stack. As a result, reconciling errors became a significant burden.

“We had heavily manual flows and a stack that required manual movement of data from one tool to the next. By the time all the data would aggregate in my FP&A model, the reconciliation of errors was extremely cumbersome,” explained the team at Proof.io. These manual workflows created delays and inefficiencies, especially when errors in data needed to be traced and corrected, slowing down financial reporting and decision-making processes.

The key issue was the lack of an integrated system capable of managing Proof.io’s revenue-related workflows, including contract management, invoicing, and data synchronization with their QuickBooks Online (QBO) system.

“I was looking for a solution that streamlined everything from the top of the key and mapped revenue-related data down to QBO from contract on, to eliminate most of these manual errors,”

- Ty Boshyan, Proof.io’s Head of Finance

Life After Tabs: Proof.io Enhances Reporting Speed and Accuracy

Since implementing Tabs, Proof.io has experienced a significant transformation in how they manage their revenue processes. Many of the pain points they encountered with manual reconciliation and data silos have been resolved. “Most of the reconciliation errors are now a thing of the past because the invoices are processed in a much more automated fashion,” Ty noted.

With Tabs, Proof.io no longer has to deal with the inefficiency of multiple tools running independently. The platform integrates seamlessly with their existing systems, offering a single source of truth.

“There’s no longer data silos between the tools that have to be synchronized manually. Everything related to revenue now comes from one platform.”
– Ty Boshyan, Head of Finance, Proof.io.

This integration has allowed Proof.io to operate more efficiently, despite being a relatively small team. “It’s almost like having an extension of my own team. I’m basically a one-man finance shop, and having such a responsive customer success experience on the other side has been superb,” Ty added, emphasizing that Tabs’ customer support provides real-time responses via Slack and offers the feeling of having an in-house team.

Working with Tabs

One of the key advantages Proof.io has found in working with Tabs is the startup’s agility and responsiveness. As a startup themselves, Proof.io appreciated how quickly Tabs could adapt and address their needs. “What was also compelling was the fact that Tabs is a startup that is able to move very quickly, can be nimble, and address our needs on the fly,” Ty noted. Tabs has been able to incorporate feedback from Proof.io into their product roadmap, ensuring the platform evolves to meet their specific challenges.

For Proof.io, working with Tabs has felt like having an outsourced yet deeply invested team of IT personnel dedicated to building a customized tool for their needs. This has proven to be a significant asset, especially as Proof.io prepares for further automation of their processes. “It’s almost like working with an internal team and coordinating very closely,” Ty explained.

Looking ahead, one of the most anticipated features for Proof.io is Tabs' revenue deferral module. Although this feature has not yet been deployed, Proof.io has already shared their internal revenue reconciliation worksheet with Tabs to ensure that the transition will be seamless when the module goes live later in the year. “When the deferral module is up and running, the transition should be completely seamless,” T noted.

Looking Forward

The partnership between Proof.io and Tabs is built on a foundation of shared goals and a commitment to constant innovation and process refinement. Proof.io is looking forward to further automating their revenue processes with Tabs, especially with the upcoming launch of the much-anticipated revenue deferral module. This will allow Proof.io to fully retire their manual workflow and switch entirely to the Tabs platform, further boosting operational efficiency and reporting accuracy.

As Proof.io continues to grow and evolve, their collaboration with Tabs will be instrumental in ensuring that their revenue management processes remain scalable and error-free. The flexibility, responsiveness, and customer-centric approach that Tabs has demonstrated make them a trusted partner for Proof.io’s continued success.

In the future, Proof.io aims to build on their success with Tabs by leveraging more advanced features of the platform to drive further automation and integration across their financial operations. As they look to scale, Proof.io is confident that Tabs will continue to provide the tools and support needed to ensure their operations remain seamless, efficient, and aligned with their broader business goals.